XERPIUM HOTEL

Master Data

Master Data Hotel

🏠 Room Types & Amenities

Room Type — Single, Double, Twin, King, Queen bed types
Capacity — Guest capacity per room type
Base Price — Base price per night per room type
Bed Type — Bed types: single, double, twin, king, queen
Amenity — Room amenity list (AC, TV, WiFi, Safe, etc.)
Facility — Hotel facilities (Pool, Gym, Restaurant, Spa, etc.)
Image & Description — HTML photos & descriptions per room type

🏢 Rooms & Floors

Room — Room number, type, floor, capacity, status
Status — Available, Occupied, Dirty, Maintenance, Blocked
Current Folio — Link to active folio per room
Floor — Floor, building/tower, order
Room Count — Number of rooms per floor (computed)
Availability — Boolean computed: is_available = status == available
Config — Hotel name, star rating, check-in/out time, default tax

👤 Guests & VIP

Guest Profile — Extends res.partner: guest code, identity, VIP level
ID Type — ID card, Passport, Driver's License, Others
VIP Level — Regular, Silver, Gold, Platinum
Stay History — Number of stays & total spending (computed)
Birth Date — Guest date of birth
Emergency Contact — Emergency contact name & phone
Quick Actions — View reservations & folio straight from the partner

💰 Rate Plan & Pricing

Rate Plan — Rate name, room type, period, price per night
Rate Type — Rack Rate, Corporate, OTA, Package, Promo
Date Range — Start & end of rate validity period
Dynamic Pricing — Different prices per period & booking channel
Corporate Rate — Special prices for corporate
OTA Rate — Prices for online travel agent channels
Promo Rate — Promotional price for a specific period

🎁

Price Packages (Package Rate) Available

The room rate already includes room, breakfast, gym, and other facilities — you can set the components yourself.

Flexible Components — Room, breakfast, gym, spa, airport transfer, or other items per package
Two Pricing Methods — Remainder pricing: breakfast and gym have fixed values, the remainder automatically becomes the room price so it follows seasonal rates. Total of components: the package price is the sum of all components, including the room. Chosen in Hotel Settings
Automatic Pricing — Select rate plan at reservation, nightly price filled according to the package

Concise Invoice — Guest receives one package product line
Detailed Reports — The folio records each component; the Revenue per Item report (pivot & chart) shows a per-component breakdown
Accounting per Component — Package revenue is split into each component's analytic account

Example: Deluxe Package + Breakfast + Gym — Rp 750,000 per night, 3 nights

Documents	What appears	Total
Guest invoice	1 line: Deluxe Package + Breakfast + Gym × 3 nights	Rp 2.250.000
Hotel folio & reports	Room Rp 600,000 · Breakfast Rp 100,000 · Gym Rp 50,000 (× 3 nights)	Rp 2.250.000
Accounting (analytic)	Room 80% · F&B 13,3% · Gym 6,7%	Rp 2.250.000

Reservation & Check-In

Reservation, Check-In & Check-Out

📅 Multi-Channel Reservations

Workflow — Draft → Confirmed → Checked-In → Checked-Out / Cancelled / No-Show
Source — Walk-In, Phone, Email, OTA, Corporate, Website
Channel — Direct, Booking.com, Expedia, Traveloka, Tiket.com, Agoda
Multi-Room — One reservation for multiple rooms (reservation lines)
Guest Info — Adults, children, special requests
Deposit — Deposit amount & deposit payment status
Dynamic Stage — Workflow configurable via xerpium.dynamic.stage.mixin
Auto Sequence — Automatic reservation number from ir.sequence

💪 Check-In / Check-Out

Check-In — Create folio automatically, update room status to occupied
Check-Out — Update room status to dirty, close folio
Auto Folio — Folio created automatically at check-in, room charge auto-posted
No Show — Mark no-show reservations
Cancel Guard — Cannot cancel a reservation that has already checked in
Reset Draft — Reset cancelled/no-show status back to draft
Wizard — Check-in & check-out wizard for fast workflow

💳 Folio & Billing

Folio — Complete invoice: subtotal, tax, total, paid, remaining balance
Folio Lines — Room, F&B, Laundry, Service, Minibar, Transport, Others
Payment Methods — Cash, Transfer, Credit/Debit Card, OTA/VA, Corporate/Invoice
Checkout Flow — Open → Checked-Out → Invoiced → Paid
Post Charge — Add charges to an active folio at any time
Tax Computation — Tax per line with multiple account.tax
Notes — Notes per folio

📄 Invoice & Payment

Create Invoice — Create account.move (out_invoice) from folio
Invoice Lines — Auto-generate invoice lines from folio lines
Linked Invoice — Folio linked directly to XERPIUM invoice
Discount Support — % discount per folio line
Auto Subtotal — qty × price × (1 - discount/100)
Product Link — Every line is linked to product.product
Posted By — Who posted each billing line

Video Demo

🎬Video coming soon

Reservation & Check-In

🎬Video coming soon

Auto Folio & Billing

🎬Video coming soon

Check-Out & Invoice

Services & Housekeeping

Guest Services, Housekeeping & Maintenance

🍴 Guest Services

Service Types — F&B/Room Service, Laundry, Spa & Wellness, Transport, Tour & Activity, Others
Service Lines — Product item, qty, price, subtotal per service order
Workflow — Draft → Confirmed → Delivered → Posted to Folio / Cancelled
Post to Folio — Automatically create folio line from service order
Room & Guest — Auto-linked from folio to room & guest
Multi-Item — Multiple product items in one service order
Service Number — Automatic sequence number from ir.sequence

✓ Housekeeping Schedule

Schedule — Daily schedule: date, shift (Morning/Afternoon/Night)
Shift Times — Morning 06-14, Afternoon 14-22, Night 22-06
Room List — Room list with task, housekeeper, status, priority
Task Types — Cleaning, Turndown, Deep Cleaning, Inspection, Checkout Clean
Progress — Total rooms, completed, progress % (computed)
Workflow — Draft → In Progress → Done
Supervisor — Supervisor per housekeeping schedule

🛠 Maintenance Request

Request — Location, type (Corrective/Preventive), priority, damage description
Priority — Normal, Priority, Urgent
Assignment — Reported by, assigned to
Schedule — Report date, work schedule, completion date
Resolution — Completion notes
Room Impact — Automatically change room status to maintenance when confirmed
Auto Release — Returns to available when maintenance is done

📄 Housekeeping Line

Room Assignment — Room, housekeeper, task type
Task Type — Daily Cleaning, Turndown, Deep Clean, Inspection, Check-Out Clean
Priority — Normal, Priority, Urgent
Status Flow — Pending → In Progress → Done → Inspected
Timestamps — Start & end time per room
Room Status Update — Room automatically available after done/inspected
Notes — Notes per housekeeping room

Video Demo

🎬Video coming soon

Housekeeping

🎬Video coming soon

Maintenance Request

Banquet & Event

Banquet, Meeting & Event Hotel Additional Modules

Manage hotel ballrooms and meeting rooms from quotation to event day, including budget, down payment, and invited guests.

🏛 Venue & Booking Acara

Ballroom & Meeting Rooms — Venues with capacity, facilities (sound, lighting, AC, projector, WiFi), price per hour or per day
Tipe Acara — Wedding, Corporate, Seminar, Gala Dinner, Birthday, Exhibition with default package prices
Event Schedule — Start & end time, guest count, event person in charge
Vendor Partner — Catering, decoration, sound, lighting, photography, complete with ratings and contracts
Rundown Acara — Timeline per item with owner and status
Preparation Checklist — Per category, priority, due date, and progress

📑 Contracts, Budget & Event Guests

Contracts & Quotations — Package price plus add-ons, discounts, down payment, and payment terms
Sales Order & Invoice — Contracts become sales orders automatically and are billed through accounting
Budget & Costs — Budget vs spending per event, profit and margin calculated automatically
QR Code Invitations — Digital invitation for every guest
Check-in Digital — Guest registration at the event door via QR scan
Dashboard Acara — Event KPIs, budget, and guest attendance count

Integration

Cross-Module Integration

💰

Hotel ↔ Accounting

Folio → invoice account.move (out_invoice) automatically
Room charge & service → journal entry
Tax computation per folio line
Payment tracking: paid, partial, unpaid

📦

Hotel ↔ Inventory

Minibar items → stock deduction
F&B ingredients → stock move
Laundry supplies → stock consumption
Housekeeping supplies → inventory tracking

🛒

Hotel ↔ Purchase

Amenity & supply reorder → purchase request
Vendor management for hotel supplies
Bulk purchase for F&B ingredients
Blanket order for recurring supplies

⚙

Hotel ↔ Dynamic Stage

Reservation & Folio: configurable workflow stages
Stage-aware actions & hooks per stage
Kanban view per stage
RBAC: restrict access per stage

📈

Hotel ↔ Dashboard

Hotel performance KPI dashboard
Occupancy rate, revenue, RevPAR
Room status overview (available/dirty/occupied)
Housekeeping progress real-time

👥

Hotel ↔ Reporting

Registration card report per reservation
Detailed billing folio report
Reservation summary report
Receipt report for payments

🔧

Hotel ↔ Asset Management Available

Hotel Asset List — AC, generator, elevator, laundry machines, kitchen furniture & equipment with tiered categories, serial numbers, and warranties
Automatic from Purchases — Assets created from supplier invoices and goods receipts
Automatic Depreciation — Commercial & fiscal, journals directly to hotel accounting

Multi-Level Locations — Buildings, floors, and areas, with asset movement history
Condition & Whereabouts — Good, damaged, under repair, written off, complete with physical stocktake
Disposal & Transfer — Asset disposal and transfer between locations or companies

External Integrations

POS, OTA Channel Manager & Door Key

Connect the hotel with restaurants, online sales channels, and room keys — all flowing into one reservation and one guest folio.

🍽

POS Integration Available

Charge to Folio — "Charge to Room Folio" payment method at restaurant POS, room service & bar
By Customer — Select customer = hotel guest, the bill goes directly into their room folio
Automatic Validation — Customer must be selected and the guest must have an open folio (already checked in)
Itemized — Every menu item appears in the folio with the POS order reference; mixed payments go into one summary line
Refund — POS refunds automatically become corrections in the folio
No Double Billing — Revenue & tax are recorded in the POS session, not repeated in the folio invoice

🌐

OTA Integration Available

Channel Manager — Connected to Booking.com, Agoda, Traveloka, Tiket.com & Airbnb through Channex
Availability & Rates — Sent automatically to OTAs on every reservation, room block, or rate plan change
Bookings Flow In Automatically — New bookings, changes, and cancellations from OTAs become reservations in XERPIUM
Real-time — Webhook from channel manager, plus periodic polling as backup
Complete Trail — OTA channel & confirmation number stored, every booking revision recorded
Room Mapping — Room types & rate plans mapped to channels, with daily 365-day re-sync

🔑

Door Key As Needed

Automatic Keycard — Key card encoding during check-in
Door Lock — Connected to the hotel room key system (e.g. E-Guard)
Per Property — Interface adapted to the key vendor the hotel uses

🔄 One Flow for Guests

OTA booking arrives as a reservation → guest checks in & receives a keycard → dines at the restaurant and the bill goes to the room folio → checks out with one consolidated invoice.

Comparison

Why XERPIUM HOTEL?

Aspect	Hotel Standard	XERPIUM HOTEL
Reservation	Basic booking	✓ Multi-channel (OTA, Corporate, Walk-in, Website, Phone)
Folio & Billing	✗ Manual	✓ Auto folio, multi-line billing, payment tracking
Housekeeping	✗ None	✓ Schedule, shift, task types, progress tracking
Maintenance	✗ None	✓ Corrective/preventive, priority, room status auto-update
Guest Profile	Basic contact	✓ VIP level, stay history, total spent, emergency contact
Service Types	✗ Limited	✓ F&B, Laundry, Spa, Transport, Tour — auto-post to folio
Invoice	✗ Manual	✓ Auto-create from folio, linked to XERPIUM accounting
Dynamic Stage	✗ None	✓ Configurable workflow, kanban, RBAC per stage
Rate Plans	Static pricing	✓ Rack, Corporate, OTA, Package, Promo — date-range based
POS, OTA & Door Key Integration	✗ Separate / manual	✓ POS billing to folio, OTA channel manager, keycard door lock
Price Packages	✗ Single price / calculated manually	✓ Room + breakfast + gym in one package — concise invoice, per-component report
Banquet & Event	✗ Manual books / spreadsheets	✓ Venue, contract & deposit, budget, rundown, QR invitations — one system with billing
Asset Management	✗ Spreadsheet / separate	✓ Asset register, automatic depreciation, location, stocktake — one system with accounting
Reporting	✗ Basic	✓ Registration card, folio, reservation, receipt reports

Portfolio

XERPIUM Industry Portfolio

Industry	Module	Dashboard	Report
Inventory & WMS	275+	✓	✓
Manufacturing	230+	✓	✓
Purchase	105	✓	✓
HR & Payroll	29	✓	✓
Aerospace	10	✓	✓
Accounting	9	✓	✓
University	9	✓	✓
Distribution	8	✓	✓
Koperasi	8	✓	✓
Retail & POS	7+	✓	✓
Gold Mining	7	✓	✓
Aviation	6	✓	✓
Coal Mining	6	✓	✓
Hospital	6	✓	✓
Umrah Travel	6	✓	✓
Logistics	5	✓	✓
Hotel	5	✓	✓
Beauty Clinic	5	✓	✓
Rental	4	✓	✓
Livestock	4	✓	✓
Fishery	4	✓	✓
Software House	4	✓	✓
Event Organizer	4	✓	✓
Satellite City	2	✓	✓
Education	2	✓	✓
Food & Beverage	1	✓	✓
Civil Construction	1	✓	✓
Garment	1	✓	✓
Agriculture	1	✓	✓
Theme Park	1	✓	✓
Data Center / IT	1	✓	✓
Palm Oil	1	✓	✓
Feedmill	1	✓	✓
Building Management	1	✓	✓
Auditor	1	✓	✓

XERPIUMHOTEL

Hotel Management Ecosystem

Master Data Hotel

🏠 Room Types & Amenities

🏢 Rooms & Floors

👤 Guests & VIP

💰 Rate Plan & Pricing

Price Packages (Package Rate) Available

Example: Deluxe Package + Breakfast + Gym — Rp 750,000 per night, 3 nights

Reservation, Check-In & Check-Out

📅 Multi-Channel Reservations

💪 Check-In / Check-Out

💳 Folio & Billing

📄 Invoice & Payment

Guest Services, Housekeeping & Maintenance

🍴 Guest Services

✓ Housekeeping Schedule

🛠 Maintenance Request

📄 Housekeeping Line

Banquet, Meeting & Event Hotel Additional Modules

🏛 Venue & Booking Acara

📑 Contracts, Budget & Event Guests

Cross-Module Integration

Hotel ↔ Accounting

Hotel ↔ Inventory

Hotel ↔ Purchase

Hotel ↔ Dynamic Stage

Hotel ↔ Dashboard

Hotel ↔ Reporting

Hotel ↔ Asset Management Available

POS, OTA Channel Manager & Door Key

POS Integration Available

OTA Integration Available

Door Key As Needed

🔄 One Flow for Guests

Why XERPIUM HOTEL?

XERPIUM Industry Portfolio