XERPIUMTRAVEL

Hotels & Flights

• Makkah & Madinah Hotels — 2-5 stars, distance to mosque (meters), facilities, room capacity
• Airline — Garuda Indonesia, Saudi Airlines — flight number, type (go/return/both)
• Route — Origin (Jakarta/Surabaya), destination (Jeddah/Madinah), transit, duration
• Seat — Economy & business, quota per flight
• Display — "Garuda Indonesia GA-981 (Jakarta → Jeddah)"

Packages & Facilities

• 3 Package Types — Regular, Plus, VIP — with day duration & quota
• Hotel per Package — Different hotels for Makkah & Madinah, number of nights each
• Price per Room — Quad (4 pax), Triple (3 pax), Double (2 pax), Single (1 pax)
• Facilities — Visa, ticket, hotel, muthawwif, transport, catering, insurance, ziarah, manasik
• Equipment — Template per package: suitcase, ihram, prayer garment, uniform, guidebook

Pilgrims

• Identity — 16-digit ID number, place/date of birth, age, gender, education, occupation
• Passport — No., validity, status (valid/expiring/expired) — auto-check 6 months
• Visa — No., issue date, expiry date — automatic tracking
• Mahram — For female pilgrims, link to male mahram
• Health — Blood type, rhesus, height/weight, wheelchair, special diet
• Emergency Contact — Name, phone, relationship

Documents

• 9 Document Types — ID card, Passport, 3x4 Photo, Vaccine Certificate, Marriage Certificate, Birth Certificate, Family Card, Health Certificate, Others
• Upload — File attachment, expiry date tracking
• Workflow — Pending → Approved / Rejected — user & timestamp verification
• Re-Verification — Reset to pending if revision is needed
• Document Status — Computed: document_complete (KTP + passport + photo + vaccine approved)
• Constraint — Unique per doc type per pilgrim

📦 Equipment Templates

• Per Package — Different equipment template per package type (Regular/Plus/VIP)
• 15+ Item — Suitcase, tote bag, passport bag, ihram cloth (men), prayer garment (women), batik uniform, guidebook, sandals, money belt, ID card, spray, first aid kit
• Gender-Aware — Men get ihram, women get prayer garments — automatic filter
• Clothing Size — S, M, L, XL, XXL, XXXL — per pilgrim

🚚 Equipment Distribution

• Auto-Generate — From confirmed SOs per departure → lines automatically
• Workflow — Draft → Confirmed → Packed → Distributed → Cancelled
• Stock Picking — Delivery order outgoing, auto-reduce inventory
• Product Summary — Aggregate qty per product variant for packing
• Per Pilgrim — Distributed flag per pilgrim, individual tracking
• Report — Print equipment distribution list

📄 Reports

• Manifest Report — Full passenger manifest: flight, hotel, team, room summary, gender summary, document status
• Payment Report — Per pilgrim: payment status, total, %, summary (paid/partial/unpaid), revenue realization
• Equipment Report — Product summary: qty needed/distributed, per-pilgrim item listing, acceptance status
• Bilingual — Reports in Indonesian & English

🔔 Auto Reminder

• Passport Expiry — Daily cron: check passports expiring ≤6 months, send email notification
• H-30 Reminder — Departure reminder D-30 via email
• H-7 Reminder — Departure reminder D-7 via email
• Document Approved — Notification when a document is approved
• Document Rejected — Notification when a document is rejected with notes

Travel Chart of Accounts

Travel-Specific Taxes

• PPN 11% — Standard output/input VAT
• Income Tax Art. 23 Services 2% — Withholding for local vendors
• Income Tax Art. 23 Services 4% — Without tax ID
• Income Tax Art. 26 Foreign Services 20% — Foreign party (Saudi airline)
• Final Income Tax Art. 4(2) Rent 10% — Building lease
• PPN JKP LN Reverse Charge 12% — Overseas services
• Bea Materai Rp 10.000 — Contract stamp duty
• Fiscal Position — Travel/Hajj/Umrah Exempt (VAT exempt mapping)

Travel ↔ Accounting

• Automatic invoice from payment schedule (down payment, installments, settlement)
• Travel-specific COA: 180 accounts, 33 groups, 9 tax types
• Balance Sheet, P&L, Trial Balance

Travel ↔ Inventory

• Equipment stock: suitcases, ihram, prayer garments, uniforms, books
• Auto picking from equipment distribution
• Lot/expiry tracking for medicine & consumables

Travel ↔ Purchase

• PO for Makkah hotels, Madinah hotels, tickets, visas
• Duplicate prevention per type per departure
• Auto-fill vendor & lines from departure context

Travel ↔ HR

• Group leader & muthawwif from hr.employee
• Departure team schedule & assignment
• Guide payroll & commission

Travel ↔ Dashboard Studio

• 15 widgets: pilgrims, revenue, documents, passports, departures
• Registration & revenue trend per month
• AI auto-generate dashboard

Travel ↔ Dynamic Stage

• 8 departure stages: Preparation → Registration → Full → Departed → Returned → Completed
• Kanban view per stage
• Python hooks, RBAC per stage

Travel ↔ AI Assistant

• Create pilgrim registrations via natural language
• Check document & passport status
• Generate manifest report via chat

Travel ↔ Multi-Company

• Multi-branch travel
• Consolidated financial statements
• Shared master data for hotels & packages