XERPIUM HR

Summary

HR & Payroll Management Ecosystem

XERPIUM HR is a complete HR & Payroll solution for Indonesia — covering employee management, attendance, leave, recruitment, payroll with BPJS & income tax Art. 21, KPI, loans, AI interview, and real-time dashboards.

👥

EMPLOYEE

Data, Documents, Transfer

💰

PAYROLL

BPJS, Income Tax Art. 21, Overtime

🤖

AI RECRUIT

CV Screening & Interview

📈

KPI

Performance & Dashboard

Employee

Employee Management

👥

Employee Records

Basic Data — Name, ID number, tax ID, BPJS, date of birth, religion, marital status
Family — Spouse, children, parents — for PTKP & allowances
Emergency Contact — Name, phone, relationship — quick access
Documents — ID card, passport, visa, driver's license, diploma — expiry tracking & notifications
Contract — Fixed-term, permanent — contract history, status, validity
History — Transfers, promotions, position, department — full history

🚀

Recruitment

Job Position — Position definition, description, qualifications, skills
Applicant Tracking — Application received → screening → interview → offer → hired
AI CV Screening — Automatic CV analysis, skill & experience extraction
AI Interview — AI-based adaptive interview, 9-level scoring, intent detection
Question Bank — Survey-based, difficulty-aware, multilingual
Candidate Portal — Secure link for candidates, auto invitation

📅

Attendance & Leave

Attendance — Check-in/out, manual/kiosk/mobile, real-time tracking
Overtime — Calendar-based: workdays vs holidays, split shift, cross-day
Leave Types — Annual leave, sick, permission, maternity, collective leave
Leave Request — Request → approval → automatic allocation
Email to Leave — Request leave via email, auto-parse & create request
Calendar — Work calendar, national holidays, shifts

💰

Loan & Salary Advance

Loan Request — Request, approval, interest, tenor, installments
Salary Advance — Salary loan, maximum limit, minimum days, rules
Auto Deduction — Automatic monthly salary deduction from payslip
Loan Accounting — Disbursement, installment, employee receivable journals
Tracking — Remaining loan, current installments, paid-off status

📷

Screenshot: Employee Records & Recruitment

Employee Data, Document Expiry, Applicant Pipeline, AI Interview, Leave Request

Payroll

Indonesian Payroll — BPJS, Income Tax Art. 21, THR

Complete payroll engine for Indonesia with BPJS Health, BPJS Employment (JKK, JKM, JHT, JP), income tax Art. 21 using TER & Article 17 methods, and holiday allowance (THR).

Payroll Workflow

Input Variabel

→

Calculate BPJS

→

Calculate Income Tax Art. 21

→

Generate Payslip

→

Accounting

→

Payment

Payroll Components

Component	Notes
Basic Salary	Monthly salary per contract
Fixed Allowance	Position, transport, communication, housing
Variable Allowance	Overtime, shift, bonus, incentives
BPJS Health	4% employer + 1% employee (rate cap)
BPJS Employment	JKK, JKM, JHT, JP — % of wages
PPh21	TER or Article 17 — gross-up, position allowance, PTKP
Loans	Employee loan installment deduction
THR	Holiday Allowance (THR) — prorated by length of service

Indonesian Payroll Features

BPJS Health — Auto-calculated based on salary, maximum limit, employer/employee split
BPJS Employment — JKK (0.24-1.74%), JKM (0.3%), JHT (3.7%+2%), JP (1%+1%)
PPh21 TER — Average Effective Rate new method (PP 58/2023)
Income Tax Art. 21 Article 17 — Progressive rate 5-35%, annualized
Gross-up — Income tax Art. 21 borne by the company, calculated automatically
PTKP (Non-Taxable Income) — TK/0, K/1, K/2, K/3 — automatic from status & dependents
Position Allowance — 5% of gross salary, max Rp 500k/month
Overtime — Overtime → payslip integration — work calendar & holidays
Variable Inputs — Bonus, commission, reimbursement — approval workflow
THR — Pro-rated holiday allowance (THR) calculation, batch payslips

Payroll Accounting Journals

📋 Payroll Journal

            
                Account
                Debit
                Credit
              

            Salary ExpenseRp 500.000.000
Employer BPJS ExpenseRp 40.000.000
Holiday Allowance (THR) ExpenseRp 50.000.000
Salaries PayableRp 350.000.000
BPJS Health PayableRp 10.000.000
BPJS Employment PayableRp 25.000.000
Income Tax Art. 21 PayableRp 45.000.000
Employee Loan PayableRp 20.000.000
TotalRp 590.000.000Rp 590.000.000

          
📋 Salary Payment

            Salaries PayableRp 350.000.000
BankRp 350.000.000

Account	Debit	Credit
Salary Expense	Rp 500.000.000
Employer BPJS Expense	Rp 40.000.000
Holiday Allowance (THR) Expense	Rp 50.000.000
Salaries Payable		Rp 350.000.000
BPJS Health Payable		Rp 10.000.000
BPJS Employment Payable		Rp 25.000.000
Income Tax Art. 21 Payable		Rp 45.000.000
Employee Loan Payable		Rp 20.000.000
Total	Rp 590.000.000	Rp 590.000.000

Employee Data Structure

Data Pribadi
ID number, tax ID, BPJS, PTKP, address, religion, marital status

Contract
Fixed-term/permanent contract, start/end date, position, department

Fixed Allowance
Position, transport, communication, housing, shift

Variable Allowance
Overtime, shift, bonus, incentives, commission

BPJS
BPJS Health + BPJS Employment (JKK, JKM, JHT, JP)

PPh21
TER / Article 17, gross-up, position allowance, PTKP, annualization

Loans & Documents
Loan, salary advance, ID card, diploma, certificates — expiry tracking

History
Transfers, promotions, leave, resignation — full history tracking

📷

Screenshot: Payroll & BPJS

Payslip, BPJS Calculation, PPh21 TER, Overtime, Variable Inputs, Loan Deduction

KPI & AI

Performance & AI Recruitment

📈

KPI Management

KPIs per Position — Define key performance indicators per position
Contract-based — KPI evaluation per employment contract
Batch Processing — Bulk assessment for HR efficiency
Score Formula — Auto-calculated from various sources: surveys, project tasks, external databases
History — KPI history per employee, performance trend
Dashboard — KPI summary per department, per position

🤖

AI Interview & CV Screening

CV Screening Pipeline — Upload CV → AI analysis → score & recommendation
AI Interview Engine — Adaptive interview, questions change based on answers
Intent Detection — Understands candidate intent, detects dishonesty
9-Level Score — Recommendation 1-9, non-blocking (partial result)
Survey Question Bank — Question library, difficulty-aware
Portal Link — Send a secure interview link to the candidate

👥

Employee Transfer & Offboarding

Branch Transfer — Inter-branch transfers — request → approval → execute
Transfer History — Full history per employee
Resignation — Resignation request → notice period → exit checklist → relieving letter
Exit Checklist — Handover of assets, documents, access
Employee Status — Active → Resigned → Terminated — auto update

📦

Reward, Warning & Reminder

Reward & Warning — Official announcements, awards, warnings — company-wide or per department
HR Reminder — Birthday, contract expiry, document expiry — notification widget
Document Expiry — Passport, ID card, driver's license, visa — auto tracking & notifications
Announcements — Company announcement, scheduling, notification

Ecosystem

Cross-Module Integration

HR fully integrated with the entire XERPIUM ecosystem.

💰

HR ↔ Accounting

Automatic payroll journals (salary, BPJS, income tax Art. 21, loans)
COA for salary expense, BPJS expense, tax payable
Salary payment reconciliation via bank

📦

HR ↔ Inventory

Asset custody per employee (laptop, phone, vehicle)
Asset handover upon resignation
Stock consumables (ATK, uniform)

📦

HR ↔ Purchase

PO training & development
Vendor management for outsourced staff
Uniform & equipment procurement

📈

HR ↔ Dashboard Studio

HR Dashboard: employee count, leave, attendance, payroll
KPI per department, turnover rate
AI auto-generate dashboard

⚙

HR ↔ Dynamic Stage

Recruitment: Apply → Screening → Interview → Offer → Hired
Resignation: Request → Notice → Exit → Clear
Loan: Request → Approve → Disburse → Repay

🤖

HR ↔ AI Assistant

Search employee data via natural language
Generate payslip & payroll report
Screening CV & interview via AI

Comparison

Why XERPIUM HR?

Aspect	Manual System / Excel	XERPIUM HR
Employee Data	Excel, separate files	✓ Database, document expiry tracking
Payroll	Excel, rumus manual	✓ BPJS, income tax Art. 21 TER/Article 17, automatic THR
BPJS	Manual calculation, error-prone	✓ Health + Employment insurance auto
PPh21	Excel, manual annualization	✓ TER & Article 17, gross-up, position allowance
Overtime	Manual calculation, often wrong	✓ Calendar-based, workdays/holidays auto
Recruitment	Email, paper, manual	✓ Applicant tracking, AI CV screening, AI interview
KPI	Excel, yearly	✓ Per position, contract-based, batch, multi-source
Loans	Ledger, manual	✓ Request, approve, auto salary deduction
Resignation	Manual letters, assets often lost	✓ Workflow, exit checklist, auto status update
Dashboard	✗ None	✓ HR dashboard, KPI, turnover, attendance

HR Features

HR & Timesheet — Additional Modules

Complete with HR & timesheet modules for appraisal, courses, contract renewal, document management, employee data, personal equipment, timesheet sheets, portal, and project billing.

📝 Employee Management

First/Last Name — Pemisahan first & last name, second last name support
Employee ID — Employee code auto-generation
SSN — Social security number tracking
Age — Computed age from birth date
Language — Employee language skills tracking
Phone Extension — Internal phone extension per employee
Bank Restrict — Bank account restriction rules
Partner External — Link ke external partner records

📄 Document & Service

Employee Document — Upload & track employee documents (ID card, diploma, certificates)
Medical Examination — Medical checkup schedule & results tracking
Service Years — Years of service computation, contract integration
Birthday Mail — Automatic birthday email on cron
Calendar Planning — Employee calendar & shift planning
PPE — Personal protective equipment tracking & assignment
Relative — Employee relative/family member tracking
Course — Employee training & course management

📈 Appraisal & Contract

Appraisal — Employee performance appraisal with goals & feedback
Contract Renew — Contract renewal workflow, auto-reminder
Contract Reference — Contract reference number tracking
Contract Document — Contract document attachment & signing
Collective Agreement — Collective labor agreement management
Job Category — Job/professional category classification
Professional Category — Professional grade & level tracking
Department Code — Department code auto-generation

💰 Timesheet & Billing

Timesheet Sheet — Weekly/bi-weekly timesheet submission & approval
Autodraft — Auto-create timesheet sheets from attendance
Policy Project Manager — PM can approve timesheets
Portal — Timesheet portal for employees
Day/Week View — Timesheet by day & week
Task Required — Task mandatory on timesheet lines
Time Type — Billable/non-billable time type categorization
Begin/End — Track begin & end time per timesheet line

📦 Timesheet Reports

Timesheet Report — Print timesheet reports with details
Analytic Tag — Analytic tag per employee on timesheet line
Name Customer — Show customer name in timesheet
Editable Top — Edit timesheet lines from top of form
Task Domain — Filter tasks by project on timesheet
Task Stage — Task stage on timesheet lines
Unusual Days — Highlight unusual work days
Non Billable — Separate non-billable time type

💰 Sale & Project

Sale Timesheet Budget — Budget tracking per sale order on timesheet
Invoice Link — Link timesheet lines to invoice lines
Rounded — Round timesheet hours before invoicing
Line Exclude — Exclude timesheet lines from invoicing
Timeline — Timeline view for project timesheets
Cost History — Employee cost history tracking
Autofill Project Off — Auto-fill project for off timesheets
Holidays Editable — Edit timesheets on holidays

📷

Screenshot: HR & Timesheet Features

Appraisal, Employee Document, Timesheet Sheet, Portal, Contract Renew, Course, PPE

Portfolio

XERPIUM Industry Portfolio

Industry	Module	Dashboard	Report
Inventory & WMS	275+	✓	✓
Manufacturing	230+	✓	✓
Purchase	105	✓	✓
HR & Payroll	29	✓	✓
Aerospace	10	✓	✓
Accounting	9	✓	✓
University	9	✓	✓
Distribution	8	✓	✓
Koperasi	8	✓	✓
Retail & POS	7+	✓	✓
Gold Mining & Refinery	7	✓	✓
Aviation	6	✓	✓
Coal Mining	6	✓	✓
Hospital & Pharmacy	6	✓	✓
Hajj & Umrah Travel	6	✓	✓
Logistics	5	✓	✓
Hotel & Property	5	✓	✓
Beauty Clinic	5	✓	✓
Rental	4	✓	✓
Livestock	4	✓	✓
Fishery	4	✓	✓
Software House	4	✓	✓
Event Organizer	4	✓	✓
Satellite City	2	✓	✓
Education Foundation	2	✓	✓
Food & Beverage	1	✓	✓
Civil Construction	1	✓	✓
Garment	1	✓	✓
Agriculture	1	✓	✓
Theme Park	1	✓	✓
Data Center / IT	1	✓	✓
Palm Oil	1	✓	✓
Feedmill	1	✓	✓
Building Management	1	✓	✓
Auditor	1	✓	✓

XERPIUMHR