XERPIUM HOSPITAL

Summary

Hospital Management Ecosystem

XERPIUM HOSPITAL is an end-to-end hospital management solution — from patient registration, queue management, outpatient clinics, inpatient (ward/ICU), doctor prescriptions, pharmacy & dispensing, laboratory, radiology, billing, BPJS integration, to SatuSehat/Ministry of Health FHIR integration.

💉

PATIENT

Medical Record

🏥

OUTPATIENT CLINIC

Outpatient

🏛

INPATIENT

Ward & ICU

💳

BPJS/SEHAT

Integration

Master Data

Clinical Master Data

💉 Patients & Medical Record

Patient Profile — Extends res.partner: MR number, ID number, BPJS number, insurance
Demographics — Age, gender, blood group, religion, nationality
Medical Info — Allergies, chronic conditions, medical notes
Emergency Contact — Emergency name, phone, relation
Auto MR No. — Medical record number from automatic sequence
Insurance — BPJS number, insurance name & policy number
Lifetime History — Visit count, admission count, bill count
Blood Group — A+, A-, B+, B-, AB+, AB-, O+, O-

👨‍💉 Doctors & Outpatient Clinic

Doctor Master — Name, SIP, STR, specialization, department
License Tracking — SIP number & expiry, STR number
Consultation Fee — Consultation fee per doctor
Department/Clinic — Outpatient, Inpatient, ER, Lab, Radiology, Pharmacy, Surgery, ICU
Head of Dept — Department head per clinic
Visit Count — Number of visits per doctor (computed)
Contact & Photo — Doctor phone, email, photo
Active/Inactive — Doctor practice status

🏛 Ward & Inpatient Rooms

Room Types — VIP, VVIP, Class 1, Class 2, Class 3, ICU, NICU, Isolation, ER
Capacity — Number of beds per ward
Rate/Night — Stay rate per night
Status — Available, Occupied, Maintenance
Floor & Building — Ward location within building
Department Link — Ward per department
Occupied Count — Number of active patients per ward
Notes — Ward facility notes

📜 Pharmacy Master & ICD-10

Medicine/Drug — Prescription/OTC drugs, narcotics, psychotropics, medical devices
Generic & Brand — Generic name (INN) & brand, manufacturer
BPOM Reg — Registration number BPOM
Dosage — Tablet, capsule, syrup, injection, cream, drops
Strength — Dosage strength (e.g., 500mg)
Storage — Special storage conditions
Controlled Substance — Narcotics/psychotropics tracking
ICD-10 Catalog — International diagnosis code

Outpatient

Queue, Clinic & Outpatient

📌 Queue Management

Patient Queue — Automatic queue number per date & clinic
Priority — Normal, Urgent, Emergency
Status Flow — Waiting → Called → In Progress → Done / Skipped
Call Time — Time called to clinic
Create Visit — Create a visit straight from the queue
Payment Type — General, BPJS, Insurance
Daily Number — Auto increment per day & department
Arrival Time — Patient arrival time

🏥 Outpatient Visit

Visit Record — Date, doctor, clinic, payment type
Vital Signs — Blood pressure, pulse, temperature, RR, SpO2, weight, height, BMI
Anamnesis — Chief complaint, medical history
ICD-10 Diagnosis — Multi diagnosis with primary flag
Main Diagnosis — Primary diagnosis of the visit
SOAP — Subjective, Objective, Assessment, Plan
Status Flow — Draft → Waiting → In Examination → Done / Cancelled
Referrals — Referral to specialist, hospital, lab, radiology

📝 Prescription & Medication Orders

Prescription — Doctor's prescription: medicine, dose, route, duration, instructions
Dosage — 3x1, 2x1, etc. with instructions (before/after meals)
Route — Oral, IV, IM, SC, Topikal
Diagnosis Link — Diagnosis related to the prescription
Allergy Check — Patient allergy notes
Workflow — Draft → Confirmed → Dispensing → Dispensed / Cancelled
Dynamic Stage — Configurable workflow per prescription
Allergy Note — Allergy warning on prescriptions

📈 Lab & Radiology Orders

Lab Order — Patient, doctor, test type, sample type, status
Sample Types — Blood, Urine, Stool, Sputum, Swab
Lab Workflow — Draft → Ordered → Sample Collected → Processing → Resulted → Verified
Test Results — Result value, normal range, flag (normal/low/high/critical)
Radiology Order — Radiology examination order
Clinical Notes — Clinical notes for doctors
Result Dates — Sample collection & result timestamps

📷

Screenshot: Queue & Outpatient

Queue Management, Outpatient Visit, Vital Signs, ICD-10 Diagnosis, Prescription, Lab Orders

Inpatient

Admission, Monitoring & Billing

🏛 Inpatient Admission

Admission — Doctor on duty, ward, bed number, payment type
Diagnosis — Admission & discharge diagnosis with ICD-10
Status Flow — Draft → Admitted → In Ward → ICU → Discharged / Cancelled
LOS — Length of Stay in days (auto-computed)
Discharge Condition — Recovered, Improved, Referred, AMA, Died
Dynamic Stage — Configurable workflow stages
Expected Discharge — Target exit date
Anamnesis — History & treatment summary

💓 Vital Sign Monitoring

Periodic Monitoring — BP systolic/diastolic, pulse, temperature
Respiratory — Respiratory rate, oxygen saturation SpO2
Blood Glucose — Blood sugar (mg/dL)
Urine Output — Output urine (cc)
Pain Scale — 0-10 pain scale assessment
Consciousness — Alert, Apathetic, Somnolent, Stupor, Coma
Nurse Record — Nurse recording the monitoring
Timestamps — Date/time of each monitoring

🛡 Medical Procedure

Procedure Catalog — Medical procedure: code, category, price, duration
Categories — General, Surgery, Diagnostic, Therapy, Emergency, Nursing
Procedure Record — Doctor, nurse, date, duration, price
Status — Planned → In Progress → Done / Cancelled
Notes — Pre & post procedure notes
Product Link — Linked product for invoicing
Department — Procedures per department
Catalog Auto Fill — Auto-fill price & duration from catalog

💳 Billing & Invoice

Patient Bill — Total bill: subtotal, discount, tax, total, paid, due
Bill Lines — Consultation, Procedure, Medicine, Lab, Radiology, Room, Nursing
Payment Methods — Cash, Transfer, BPJS, Insurance, Debit/Credit Card
Insurance Coverage — Coverage amount, BPJS, insurance
Auto Room Charge — Room charge automatically at admission discharge
Add Procedures — Add procedure cost to bill
Add Medicines — Add medicine cost from dispense
Create Invoice — Generate account.move invoice

Pharmacy

Pharmacy & Drug Dispense

💉 Drug Dispensing

Dispense — Medicine dispensing from pharmacy to patient
Pharmacist — Pharmacist in charge
Prescription Link — Dispense based on doctor's prescription
Batch/Lot — Track batch number & expiry date
Qty Tracking — Qty prescribed vs qty dispensed
Stock Integration — Automatically create stock picking from pharmacy
Status — Draft → Dispensed → Partially Returned → Cancelled
Unit Price — Price from product.lst_price

📜 Medicine Catalog

Categories — Prescription drugs, OTC, limited OTC, narcotics, psychotropics, medical devices, consumable supplies
Generic Name — Generic name (INN)
BPOM Registration — BPOM registration
Dosage Form — Tablet, capsule, syrup, injection, cream, suppository, drops, inhaler, patch
Strength — Dosage strength per unit
Min Stock — Minimum stock alert
Expiry Tracking — Track expiry dates
Therapeutic Class — Therapeutic class

📄 Referral Management

Referral Letter — Referral letter: to specialist, hospital, lab, radiology
BPJS Referral — Referral in BPJS format
Diagnosis — Diagnosis & reason for referral
Anamnesis Summary — Anamnesis summary
Treatment Given — Therapy already given
Status — Draft → Issued → Cancelled
Auto Sequence — Automatic referral number
Doctor Info — Referring doctor & referral destination

📝 Discharge Summary

Discharge Condition — Recovered, Improved, Referred, AMA, Died
Discharge Diagnosis — ICD-10 diagnosis code & name
Treatment Summary — Summary of care during inpatient stay
Procedures — Medical procedures performed
Medications — Medicines given
Follow-up Plan — Follow-up control plan
Auto LOS — Automatic length of stay
Ward Release — Ward status automatically available

BPJS & SatuSehat Integration

BPJS & SatuSehat (Ministry of Health) Integration

🛰 BPJS Health Integration

Eligibility Check — Check BPJS participant eligibility (VClaim/PCare API)
BPJS Referral — Create BPJS referral (origin facility, destination, clinic, diagnosis)
BPJS Claim — Outpatient, inpatient, ER, procedure, medicine, lab claims
VClaim API — Check participant, insert billing, create referral
PCare API — PCare visits & eligibility
SEP Number — SEP number per BPJS visit
Claim Status — Draft → Submitted → Processing → Approved/Rejected → Paid
Config — VClaim & PCare URL, credentials, facility code

🌐 SatuSehat / FHIR Integration

FHIR Patient — Sync patients to SatuSehat (ID number, MR, demographics)
FHIR Encounter — Encounter per visit/admission (AMB, EMER, IMP, etc.)
FHIR Practitioner — Doctors & medical staff to FHIR
FHIR Location — Ward & clinic locations to FHIR
FHIR Organization — Hospital organization
FHIR Condition — ICD-10 diagnosis to FHIR Condition
FHIR Medication — Medicine & dispensing to FHIR
FHIR Observation — Vital sign & lab results

🎯 FHIR Resources

Composition — Structured clinical documents
Clinical Impression — Clinical assessment
Service Request — Lab & radiology orders
Procedure — Medical procedure
Allergy Intolerance — Patient allergies
Medication Request — Medicine prescription
Medication Dispense — Medicine dispensing
OAuth 2.0 — Auto token management with caching

📈 API Management

Sandbox/Prod — Environment switch development & production
OAuth Token — Auto-get & cache access token
Retry Logic — Auto retry 3x on 429/500/502/503 errors
API Log — Log of all requests to SatuSehat
Sync State — Draft/Synced/Error per resource
CRUD FHIR — Create, Read, Update, Delete, Search resources
Error Tracking — Sync error message & timestamp
Config per Company — Multi-company support

📷

Screenshot: BPJS & SatuSehat

BPJS Eligibility, VClaim Integration, FHIR Patient/Encounter Sync, API Log & Config