XERPIUM UNIVERSITY

Summary

Enterprise-Grade Education Ecosystem

XERPIUM UNIVERSITY is a higher education module ecosystem built on XERPIUM 18 — covering Academic Structure, Student Lifecycle, Course Management, Lecturer Management, Thesis Tracking, Tuition Billing, Room Management, Grading & GPA, and Dashboard Analytics.

🎓

AKAD

Academic Structure

📚

KRS

Enrollment

🏆

GPA

Grading & IPK

💰

SPP

Tuition Billing

📋

THESIS

Thesis Tracking

📚

ROOMS

Room Booking

📈

BI

Dashboard Analytics

⚡

AI

Assistant Built-in

xerpium_university

Academic Master Data

🏢

Fakultas (uni.faculty)

Faculty Name — Faculty name, unique code, sequence
Dean Assignment — Dean, Vice Dean, Secretary from hr.employee
Department Count — Automatically count number of study programs
Mail Tracking — Thread & activity mixin for collaboration

📄

Study Program (uni.department)

Degree Level — S1, S2, S3, D3, D4 (configurable)
Accreditation — A/B/C/Unranked with history tracking
Kaprodi — Head of Department assignment
Vision & Mission — Study program vision, mission, and achievements

📅

Academic Year (uni.year.ajaran)

Academic Year — Example: 2025/2026 with code 2526
Status Workflow — Draft → Active → Closed
Date Range — Start date & end date with validation
Semester Integration — One2many to odd/even/short semesters

📈

Semester (uni.semester)

Semester Type — Odd, Even, Short
KRS Period — KRS registration start & end date
Academic Calendar — Event calendar per semester
Active Flag — is_active for the current semester

Faculty, Study Program, Academic Year, Semester — Tree & Form View

Core Workflow

Integrated Academic Flow

PMB

→

KRS

→

Lectures

→

UTS/UAS

→

KHS

→

Thesis

→

Graduation

🎓

Student (uni.student)

NIM — Unique Student ID Number per company
Biodata — Name, photo, gender, religion, place/date of birth
Parent Info — Parent/guardian name & phone
Status — Active, Inactive, Graduated, Withdrawal, Frozen, Expelled
Cohort — Cohort by year of entry
IPK & SKS — Real-time cumulative GPA and total credits

📚

KRS (uni.enrollment)

Course Selection — Select courses per semester
Total SKS — Auto-calculated from enrollment lines
Workflow — Draft → Submitted → Approved → Rejected
Section Assignment — Select class (course section)
Prerequisite Check — Prerequisite course validation

📝

Grades & GPA (uni.grade.scale / uni.course.grade)

Grade Scale — A, B+, B, C+, C, D, E on a 4.0 grade point scale
Score Components — Midterm 30%, Final 40%, Assignments 20%, Participation 10%
Auto Grade — Grade letter & points automatically from total score
KHS — Study Result Card with semester & cumulative GPA
Transcript — Study results grouped by semester

📖

Thesis (uni.thesis)

Lifecycle — Proposal → Ongoing → Submitted → Defended → Graduated
Advisor — Thesis Advisor I & II with advisor type
Progress Tracking — Progress % with notes per meeting
Defense Panel — Thesis defense with examiner panel and room
Dynamic Stages — Workflow configurable via xerpium_dynamic_stage

Student Profile, Enrollment (KRS), Grades (KHS), Thesis — Form & Kanban View

Course & Lecturer

Course & Lecturer Management

📚

Course (uni.course)

Course Code — Unique code per course
SKS — 1-6 credit hours, lecture/lab/tutorial hours
Category — Compulsory, Elective, General
Prerequisites — Many2many prerequisite courses relation
Course Section — Classes per semester with capacity & schedule

👥

Lecturer (uni.lecturer)

NIDN/NIP — National Lecturer & Employee ID Number
Lecturer Type — Permanent, Contract, Guest
Teaching Load — Teaching load per semester, maximum credit hours
Advisor — Academic advisor lecturer for academic guidance
Current SKS — Credit hour load computation for the active semester

📅

Class Schedule (uni.schedule.line)

Day & Time — Monday-Saturday, start/end time Float
Room Assignment — Rooms with conflict detection
Section Link — Linked directly to course section
Integrated Calendar — Sync with XERPIUM calendar

🎓

Academic Calendar (uni.academic.calendar)

Events by Semester — Course Registration (KRS), Midterm, Final, Holiday, Graduation
Date Validation — Automatic validation range per semester
Color Coding — Visual event types for calendar
Notification — Event reminders to students & lecturers

Course Catalog, Schedule Grid, Lecturer Assignment, Teaching Load Summary

Finance & Facility

Tuition, Rooms & Assets

💰 Tuition Plan (uni.tuition.plan)

Payment Type — Per credit hour or Flat Fee (fixed tuition)
Department Link — Plan specific to each study program
Multi Currency — Supports different currencies
Flexible Config — Amount per credit hour or flat fee

💳 Tuition Invoice (uni.tuition.invoice)

Auto Invoice — Generate tuition invoices from tuition plan
Payment Tracking — Amount paid, residual, overdue detection
Payment Methods — Bank Transfer, Cash, Virtual Account, E-Wallet
Accounting Integration — account.move auto-posts to accounting
Status — Draft → Posted → Paid / Partial / Overdue

🏛 Room Management (uni.room)

Building Hierarchy — Building → Floor → Room
Room Types — Lecture Hall, Lab, Seminar, Library, Auditorium
Capacity & Equipment — Maximum capacity & equipment
Conflict Detection — Auto-check overlapping time & room bookings
Booking Types — Lecture, Event, Exam, Meeting

📅 Room Booking (uni.room.booking)

Schedule — Start datetime & end datetime with validation
Section Link — Linked to course section for lectures
Workflow — Draft → Confirmed → Cancelled
Overlap Protection — Prevent real-time double booking

Tuition Invoice, Payment Register, Room Booking Calendar, Building Map

Analytics

Education Dashboard — Dashboard Studio

Education-specific dashboards: vit_dashboard_university & vit_dashboard_education. 19 chart types, dual data source (ORM + SQL), AI auto-generate.

19

Chart Types

2

Education Dashboards

AI

Auto-Generate

University KPI Template

Widget	Metrik	Source
Total Active Students	uni.student count by status	ORM
Students per Faculty	uni.student group by faculty_id	ORM
IPK Rata-rata	avg cumulative_gpa	ORM
Credit Hour Distribution	total SKS per semester	ORM
Tuition Invoices	tuition invoice by state	ORM
Students per Cohort	cohort distribution	ORM

AI Dashboard Features

Auto-Generate — Natural language → complete dashboard via DeepSeek
NL → SQL — Natural language → SQL query real-time
Chart Insight — AI analysis of trends, peaks, anomalies, recommendations
Copilot Chat — SSE-streamed chat with dashboard context
Conditional Formatting — Dynamic color based on value

Chart Types

tile line bar bar_h area pie doughnut scatter radar funnel gauge bullet map list todo stacked_bar stacked_area waterfall bubble

vit_dashboard_university — Student KPIs, Enrollment Trends, Tuition Analytics, GPA Distribution

University Accounting

Education Accounting Journals

Automatic journal flow from tuition invoicing to payment receipt — fully integrated with account.move.

Tuition Journal Flow

Step 1

Invoice SPP

When a tuition invoice is posted to accounting:

                DR Student Receivables    Rp X.XXX.XXX

                CR Tuition Revenue    Rp X.XXX.XXX

📋

Step 2

Payments

When a student pays tuition:

                DR Kas / Bank    Rp X.XXX.XXX

                CR Student Receivables    Rp X.XXX.XXX

💰

Step 3

Financial Reports

Actual tuition revenue vs target:

                REPORT Tuition Revenue per Study Program    Detail + Summary

                REPORT Receivables per Cohort    Aging Analysis

📈

Key Education Accounts

Account	Tipe	Function
Student Receivables	Asset	Unpaid Tuition Invoices
Tuition Revenue	Income	Tuition fee revenue
Development Fund	Income	Building fund / re-registration
Kas/Bank	Asset	Tuition payment receipt
Operating Expenses	Expense	Campus operating costs

Education Accounting Features

Auto Invoice — Generate bulk tuition invoices per semester
Multi Payment Methods — Transfer, VA, E-Wallet, Cash
Overdue Tracking — Late tuition payment detection
Reporting Period — Report per academic year / semester
Analytic Distribution — Cost center per faculty/study program
Consolidation — Multi-company for multi-campus foundations

Ecosystem

Cross-Module Integration

Education fully integrated with the entire XERPIUM ecosystem.

👥

University ↔ HR

Lecturers linked to hr.employee for payroll
Teaching load integration with timesheet
Lecturer contract management via HR

💰

University ↔ Accounting

Tuition invoice → automatic account.move
Tuition payment via payment register
Budget tracking per faculty/study program

📦

University ↔ Inventory

Asset tracking: rooms, lab inventory
Equipment management per laboratory
Book/stock library management

📄

University ↔ CRM

New student admissions (PMB) from leads
Admission track via crm.stage
Marketing campaign per study program

📈

University ↔ Dashboard

vit_dashboard_university — academic KPIs
vit_dashboard_education — education analytics
AI auto-generates dashboards from commands

🔗

University ↔ Portal

Student portal for online course registration (KRS) & grade reports (KHS)
Lecturer portal for grade entry
Payment portal for online tuition payment

📩

University ↔ Email/Notification

Mail thread & activity per academic model
Automatic announcements via email
WhatsApp integration for tuition reminders

⚡

University ↔ AI Assistant

"Find student with student ID 12345678"
"Create the course registration (KRS) for this semester"
"Show the GPA of student X"
"Find an empty room on Monday at 8"

Comparison

Why XERPIUM University?

Aspect	Manual System / Legacy	XERPIUM University
Academic Data	Separate spreadsheet	✓ Faculty, study program, semester integrated
Online Course Registration (KRS)	✗ Manual / Printed forms	✓ Digital workflow Draft → Approved
Grades & GPA	Manual Excel calculation	✓ Auto grade with grade scale
Thesis	✗ Not tracked	✓ Full lifecycle + stage workflow
Tuition Invoices	Create invoices manually	✓ Auto invoice + payment tracking
Lecture Schedule	✗ Conflicts go undetected	✓ Automatic conflict detection
Dashboard	✗ None	✓ 19 chart types, AI-powered
AI Assistant	✗ Not available	✓ 100+ tools, 11 languages
Multi Company	✗ Not available	✓ Multi-campus foundation
Accounting	Separate (SIMAK)	✓ Fully integrated
Dynamic Stage	✗ None	✓ Configurable per model
Turbo Report	Create reports manually	✓ Indonesian-language reports for education

Portfolio

XERPIUM Industry Portfolio

Industry	Module	Dashboard	Report
Inventory & WMS	275+	✓	✓
Manufacturing	230+	✓	✓
Purchase	105	✓	✓
HR & Payroll	29	✓	✓
Aerospace	10	✓	✓
Accounting	9	✓	✓
University	9	✓	✓
Distribution	8	✓	✓
Koperasi	8	✓	✓
Retail & POS	7+	✓	✓
Gold Mining & Refinery	7	✓	✓
Aviation	6	✓	✓
Coal Mining	6	✓	✓
Hospital & Pharmacy	6	✓	✓
Hajj & Umrah Travel	6	✓	✓
Logistics	5	✓	✓
Hotel & Property	5	✓	✓
Beauty Clinic	5	✓	✓
Rental	4	✓	✓
Livestock	4	✓	✓
Fishery	4	✓	✓
Software House	4	✓	✓
Event Organizer	4	✓	✓
Satellite City	2	✓	✓
Education Foundation	2	✓	✓
Food & Beverage	1	✓	✓
Civil Construction	1	✓	✓
Garment	1	✓	✓
Agriculture	1	✓	✓
Theme Park	1	✓	✓
Data Center / IT	1	✓	✓
Palm Oil	1	✓	✓
Feedmill	1	✓	✓
Building Management	1	✓	✓
Auditor	1	✓	✓

XERPIUMUNIVERSITY

Enterprise-Grade Education Ecosystem

Academic Master Data

Fakultas (uni.faculty)

Study Program (uni.department)

Academic Year (uni.year.ajaran)

Semester (uni.semester)

Integrated Academic Flow

Student (uni.student)

KRS (uni.enrollment)

Grades & GPA (uni.grade.scale / uni.course.grade)

Thesis (uni.thesis)

Course & Lecturer Management

Course (uni.course)

Lecturer (uni.lecturer)

Class Schedule (uni.schedule.line)

Academic Calendar (uni.academic.calendar)

Tuition, Rooms & Assets

💰 Tuition Plan (uni.tuition.plan)

💳 Tuition Invoice (uni.tuition.invoice)

🏛 Room Management (uni.room)

📅 Room Booking (uni.room.booking)

Education Dashboard — Dashboard Studio

University KPI Template

AI Dashboard Features

Chart Types

Education Accounting Journals

Tuition Journal Flow

Key Education Accounts

Education Accounting Features

Cross-Module Integration

University ↔ HR

University ↔ Accounting

University ↔ Inventory

University ↔ CRM

University ↔ Dashboard

University ↔ Portal

University ↔ Email/Notification

University ↔ AI Assistant

Why XERPIUM University?

XERPIUM Industry Portfolio