XERPIUM EVENT — Solusi Event Organizer Enterprise

Ringkasan

Ekosistem Event Organizer Enterprise

XERPIUM EVENT ORGANIZER adalah solusi ERP lengkap untuk bisnis event organizer — dari master data, perencanaan acara, anggaran, timeline, undangan QR, check-in digital, hingga akuntansi & dashboard.

ACARA

Event, Venue, Vendor

QR

Invitation & Check-in

ANGGARAN

Budget vs Actual

AKUNTANSI

COA & Laporan EO

📅

TIMELINE

D-day Schedule

✅

CEKLIS

Event Checklist

👥

TAMU

Guest Management

📈

DASHBOARD

KPI Real-time

Master Data

Master Data Event Organizer

Data master terstruktur untuk seluruh entitas EO — event type, venue, vendor, client, team.

📍

eo.event.type — Tipe Acara

Event Types — Wedding, Birthday, Corporate, Concert, Exhibition, Seminar, Gala Dinner, Festival
Code — Unique code per type, sequence order
Base Price — Default package price per event type
Default Duration — Default hours, auto-fill saat create event
Event Count — Computed counter of events per type

🎭

eo.venue — Venue / Lokasi

Facilities — Sound system, lighting, AC, parking, WiFi, projector (boolean)
Pricing — Price per hour, price per day (monetary)
Capacity — Required, positive constraint
Location — Address, city, province, country, GPS coordinates
Contact — Contact person name, phone, email
Unique Code — Venue code unique constraint
Conflict Detection — Double booking venue check di event create

💼

eo.vendor — Vendor / Partner

Categories — Catering, Decoration, Sound System, Lighting, Photography, Security, Transport, MC, Entertainment, Florist
Rating — Rating 1-5, price per event, contract start/end
Active Status — is_active boolean for vendor availability
Linked Partner — res.partner for financial integration
Event Count — Computed events assigned to vendor

👥

eo.client + eo.team — Client & Team

Client Types — Individual, Corporate, Government
Company Info — Company name, Tax ID, total spending (computed)
Rating — Client rating, event count
Team Members — Internal team with roles, assignment per event
Integrations — res.partner linked untuk invoicing

📈

Master Data Views — Event Type, Venue, Vendor, Client

Form & Tree View dengan computed fields, facility badges, maps

Event Management

Manajemen Acara End-to-End

Alur lengkap dari draft event hingga completed — dengan timeline, checklist, budget, expense tracking.

Draft

→

Confirmed

→

Planning

→

Executing

→

Completed

📅

eo.event — Event Core

Basic Info — Name, client, event type, venue, project manager
Schedule — Start datetime, end datetime, actual start/end tracking
Financial — Total budget, total expense, profit, profit margin % (computed)
Guest Stats — Guest count, invitation count, attendance count (computed)
Checklist Progress — checklist_done / checklist_total, progress % auto
Sales Integration — sale_order_id, invoice_ids (one2many to account.move)
Vendor & Team — Many2many vendor_ids, team_ids
Venue Conflict Check — @api.constrains cek double booking venue & date

📄

eo.timeline — Timeline Acara

Event Schedule — Per-item timeline dengan start/end datetime, sequence
Assigned To — eo.team member responsible per timeline item
Status — Pending → In Progress → Done → Blocked
D-day Planning — Susunan acara dari persiapan hingga selesai

✅

eo.checklist — Checklist Acara

Categories — Venue, Catering, Decoration, Sound, Lighting, Photography, Entertainment, Transport, Guest Management
Priority — Low, Medium, High — due date tracking
Responsible — Team member assigned per checklist item
Progress — is_done boolean, progress % computed per event

💰

eo.contract — Kontrak & Sales

Contact Info — Client contact, event type, date
Pricing — Base price + add-ons, discount, total amount
Payment Terms — DP %, installment count, due dates
Sales Order — Auto-create sale.order dari event via action_create_sale_order
Invoice Link — Invoice IDs dari sale.order

Event Lifecycle — Dari Kontrak ke Completed

1 Create Event: eo.event → draft

2 Setup: timeline + checklist + budget

3 SO & Invoice: action_create_sale_order → invoice

4 Execute: action_execute → actual_start

5 Complete: action_complete → actual_end → profit report

📅

Event Form — Timeline, Checklist, Budget, Vendors, Invitations

Tabbed interface: Timeline Gantt, Checklist progress bars, Budget variance %, Guest list

Finance

Anggaran & Expense Tracking

Budget planning per kategori, expense tracking real-time, variance analysis untuk setiap event.

eo.budget — Budget Lines

Field	Deskripsi
Name	Budget line name (translate)
Category	Revenue, COGS, Operating Expense
Budget Amount	Planned amount (monetary)
Actual Amount	Realized amount from expense entries
Variance	Budget - Actual (computed)
Variance %	Percentage variance (computed)
Account	account.account link

eo.expense — Expense Items

Categories — Venue, Catering, Decoration, Sound, Lighting, Photography, Entertainment, Transport, Talent
Linked Budget — eo.budget_id untuk variance tracking per line
Vendor — eo.vendor_id atau res.partner
Receipt — Binary receipt upload, receipt filename
Approval Flow — Draft → Approved → Paid → Rejected
Journal Entry — Link ke account.move jika sudah diakuntansi

eo.payment — Payment Schedule

Payment Stages — DP 50%, Pelunasan 50% (customizable)
Due Date — Per termin, amount, currency
Invoice Link — account.move untuk setiap termin
Status Tracking — Pending, Partial, Paid, Overdue

Profitability per Event

Total Budget — Sum of all budget line budget_amount
Total Expense — Sum of all budget line actual_amount
Profit — Total Budget - Total Expense
Profit Margin — (Profit / Total Budget) * 100, stored computed
Amount Total — Sum of invoices linked to event

💰

Budget Variance Report per Event

eo.budget lines with traffic-light variance %, expense approval flow, payment schedule

Digital Invitation

Undangan QR Code & Check-in Digital

Sistem undangan digital dengan QR code auto-generated, check-in web, dan tracking attendance real-time.

Draft

→

Sent

→

Delivered

→

Opened

→

Confirmed

→

Attended

📧

eo.invitation — Undangan Digital

Auto-sequence — INV/2026/00001 format
Invitation Types — VIP, Regular, Family, Media, Sponsor
QR Code — Auto-generated saat create (pipeline qrcode + PIL)
QR Token — UUID v4 unique token per undangan
Check-in URL — /eo/checkin/{token} public endpoint
Plus One — +1 guest tracking, +1 name, checked status
Seating — Seat number, table number assignment
RSVP — RSVP deadline, confirmed date, sent date tracking

🕵

eo.guest — Guest Management

Guest Identity — Name, email, phone, company name
Category — VIP, Regular, Media, Sponsor, Vendor, Internal
Dietary — Dietary preferences, notes
History — Total events attended, total invitations
Bulk Invitation — Wizard: select guests → send mass email
Print — Invitation card QWeb report

QR Code Technology Stack

Library — qrcode (Python) + PIL/Pillow
Error Correction — ERROR_CORRECT_H (30% recovery)
Box Size — 10 pixels per QR module
Token — UUID v4, unpredictable
Image Storage — Base64 PNG di field Image

Check-in URL — /eo/checkin/{token}
Auto-check IP — IP address captured on scan
User Tracking — checkin_by (res.users), checkin_datetime
+1 Feature — plus_one_checked boolean
Email Template — Built-in invitation email with QR

U

Kirim undangan ke 50 guests untuk acara Grand Opening 15 Juni

AI

resolve Event "Grand Opening" ditemukan. 50 guests dari existing database.
execute 50 invitations created with QR codes. Sending via email template.

U

Cek attendance Grand Opening

AI

query Attendance: 42/50 checked in. 8 no-show. Check-in rate: 84%.

📧

Invitation Management — QR Code, Bulk Send, Check-in Dashboard

Form undangan dengan QR code preview, guest list with check-in status, attendance heatmap

Analytics

Dashboard & KPI Event Organizer

Dashboard analytics real-time untuk monitoring event, keuangan, tamu, dan profitabilitas.

EVENTS

Active Events

REV

Total Revenue

GUESTS

Total Invited

PROFIT

Margin %

EO Dashboard — KPI Widgets

Widget	Metric	Source
Events by State	Count per state (draft/confirmed/planning/executing/completed)	eo.event
Revenue by Month	Total invoiced amount per month (line chart)	account.move
Budget vs Actual	Budget vs actual per event category (bar chart)	eo.budget
Top Client	Clients by total spending (ranked)	eo.client
Invitation Stats	Sent vs attended vs cancelled (pie chart)	eo.invitation
Upcoming Events	List + countdown (next 30 days)	eo.event
Venue Utilization	Events per venue (bar chart)	eo.venue
Profit Margin Trend	Margin % per month (area chart)	eo.event

AI Dashboard Features

Auto-Generate — "Buat dashboard event organizer" → full dashboard
NL → SQL — "Revenue bulan ini" → SQL query real-time
Chart Insight — AI analisis tren booking, peak season
Copilot Chat — SSE-streamed chat dengan konteks dashboard
Conditional Formatting — Overdue invoices red, completed green

Chart Types Available

tile line bar bar_h area pie doughnut scatter radar funnel gauge bullet map list todo stacked_bar waterfall

📈

Dashboard Studio — Event Organizer KPI

Revenue Trend, Event Status Pie, Budget vs Actual Bar, Attendance Funnel, Profit Margin Gauge

Accounting

Akuntansi Event Organizer

Chart of Account khusus EO dengan 181 akun — revenue event, COGS, operating expense, B/S & P&L terintegrasi.

Chart of Account — Event Organizer

Group	Count	Contoh Akun
Revenue (41)	41 akun	Event Revenue, Sponsorship, Ticket Sales, Penalty Income
COGS (51)	51 akun	Venue Rental, Catering, Decoration, Sound System, Lighting
Operating Expense (61)	61 akun	Marketing, Transport, Crew Wages, Office, Utilities
Current Assets	10+ akun	Cash, Bank, AR Event, AR Sponsorship, Inventory
Current Liabilities	8+ akun	AP Vendor, Deferred Revenue, Tax Payable
Equity	4 akun	Capital, Retained Earnings, Current Year Earnings

Fitur Akuntansi EO

Invoice per Event — Invoice otomatis dari sale.order event
PPN 11% — Auto-calculate PPN pada invoice event
Revenue Recognition — Deferred revenue untuk DP event
Expense Matching — COGS per event matching dengan revenue
Profit per Event — Laporan P&L per event
Multi-Currency — Transaksi vendor/klien luar negeri
Analytic Accounts — Cost center per event

💰

Chart of Accounts — Event Organizer

COA struktur: Revenue 4xxx, COGS 5xxx, Expense 6xxx

Ecosystem

Integrasi Cross-Module

Event Organizer terintegrasi penuh dengan seluruh ekosistem XERPIUM.

💰

EO ↔ Accounting

Invoice otomatis dari event via sale.order
COA khusus EO, PPN 11%, B/S & P&L per event
Budget variance & profit margin tracking

📦

EO ↔ Inventory

Stok merchandise, alat, bahan event
Consumption tracking per event
Reordering untuk event recurring

👥

EO ↔ CRM & Sales

Lead dari CRM → konversi ke event
Sale.order auto-create dari event
Quotation templates per event type

🤖

EO ↔ AI Assistant

Cari event, vendor, guest via natural language
Generate report penjualan per periode
Buat invitation massal via perintah

📅

EO ↔ Calendar

Event schedule sync dengan calendar
Timeline items sebagai calendar events
Venue booking calendar view

👥

EO ↔ HR

Team assignment per event
Crew scheduling & attendance
Vendor contract management

📈

EO ↔ Dashboard

vit_dashboard_event_organizer — 14 KPI
Dashboard Studio: drag & drop charts
AI auto-generate dashboard & insight

🔗

EO ↔ Dynamic Stage

Configurable workflow per event state
Python hooks, server actions, RBAC
Auto-sync stage ↔ native state

Comparison

Mengapa XERPIUM Event Organizer?

Aspek	Spreadsheet / Manual	XERPIUM Event Organizer
Master Data	✗ Catatan terpisah	✓ Event Type, Venue, Vendor, Client, Team
Venue Booking	✗ Rentan double booking	✓ Conflict check otomatis, calendar view
Event Timeline	✗ Dokumen Word/Excel	✓ Digital timeline, status tracking, team assignment
Checklist	✗ Manual checklist kertas	✓ Per category, priority, due date, progress %
Budget & Expense	✗ Manual tracking, error prone	✓ Budget vs actual, variance %, approval flow
Invitation	✗ Cetak undangan fisik	✓ QR code digital, email, check-in web
Check-in	✗ Buku tamu manual	✓ QR scan, auto-attendance, +1 tracking
Invoice	✗ Buat invoice manual	✓ Auto dari sale.order, termin tracking
Profit per Event	✗ Hitung manual	✓ Real-time profit & margin computed
Dashboard	✗ Tidak ada	✓ 14 KPI, AI-powered, 19 chart types
AI Assistant	✗ Not available	✓ 100+ tools, multilingual
Lisensi	Berbayar per user/app	SaaS / On Premise — all included

Portfolio

Portofolio Industri XERPIUM

Industri	Modul	Dashboard	Report
Inventory & WMS	275+	✓	✓
Manufacturing	230+	✓	✓
Purchase	105	✓	✓
HR & Payroll	29	✓	✓
Aerospace	10	✓	✓
Accounting	9	✓	✓
University	9	✓	✓
Distribution	8	✓	✓
Koperasi	8	✓	✓
Retail & POS	7+	✓	✓
Gold Mining & Refinery	7	✓	✓
Aviation	6	✓	✓
Coal Mining	6	✓	✓
Hospital & Pharmacy	6	✓	✓
Travel Haji & Umroh	6	✓	✓
Logistics	5	✓	✓
Hotel & Property	5	✓	✓
Beauty Clinic	5	✓	✓
Rental	4	✓	✓
Livestock	4	✓	✓
Fishery	4	✓	✓
Software House	4	✓	✓
Event Organizer	4	✓	✓
Satellite City	2	✓	✓
Education Foundation	2	✓	✓
Food & Beverage	1	✓	✓
Civil Construction	1	✓	✓
Garment	1	✓	✓
Agriculture	1	✓	✓
Theme Park	1	✓	✓
Data Center / IT	1	✓	✓
Sawit / Palm Oil	1	✓	✓
Feedmill	1	✓	✓
Building Management	1	✓	✓
Auditor	1	✓	✓

XERPIUMEVENT