XERPIUM EAM

Summary

Enterprise-Grade Asset Management Ecosystem

XERPIUM EAM is a fixed asset management module ecosystem built on XERPIUM 18 — covering asset registration, depreciation (commercial & fiscal), maintenance, disposal, inter-company transfer, reclassification, revaluation, and physical stocktake.

⚙

EAM

Asset Lifecycle

📈

DEP

Depreciation Engine

🛠

MNT

Maintenance

♻

DSP

Disposal & Write-Off

🏢

MULTI

Company / Location

🔗

TRF

Inter-Co Transfer

💰

ACC

Auto Journal Entries

🔍

PHY

Physical Check / Stocktake

Asset Master Data

Registration & Asset Master

Complete asset registration with parent-child hierarchy, manufacturer, brand, serial number, warranty, physical condition, and location.

⚙

Asset Registration

Parent-Child Hierarchy — Parent asset with derived components/details (asset_ids)
Quantity — Number of units per asset (qty field)
Auto-Create from Invoice — Asset created automatically from Supplier Invoice line with asset_category_id
Auto-Create from Material Receipt — Asset created automatically when incoming stock.picking is validated (vit_asset_mr)
Auto Code from Department — Automatic sequence code with department unit_code (vit_asset_detail)

☰

Asset Details

Manufacturer & Brand — res.partner (manufacturer category), brand, model, color
Serial Number — Serial number, number, license plate (for vehicles)
Procurement Method — PO, Direct Purchase, Grant, Others
BAST & BAP — Handover & Inspection Report
PO & Shipping Link — purchase_order_id, shipping_id, date_received

🛡

Warranty Management

Warranty Number — Official warranty number
Warranty Date — Warranty validity date
Service Provider — res.partner (service provider category)
Description — Warranty coverage description

⚠

Condition & Existence Tracking

Physical Condition — New, Good, Broken, Heavily Broken
Existence Status — Exist, Not Exist, Sold, Write Off, Under Maintenance, Is Guaranteed, Auctioned Off
Tracking — Changes in condition & existence recorded with timestamp (mail.thread)
Responsible Person — res.users assigned per asset

📍

Location Management

Hierarchical Location — vit.location with parent location
Company-bound — Every location is bound to res.company
Movement History — asset_move_ids tracks asset location movements
Last Location — last_location_id auto-updated on transfer

📂

Asset Category (Hierarchical)

Parent-Child Hierarchy — parent_id, complete_name, complete_code
Code System — Category code with auto-complete code (1.01.01 format)
Hierarchy Type — Normal or View (for grouping)
Depreciation Config — Method, period, factor, number of entries
Disposal Accounts — Loss/Profit disposal (sale & write-off)
Account Mapping — Asset account, Depreciation account, Expense account, Journal

Depreciation Engine

Depreciation — Commercial & Fiscal

Dual-track depreciation engine: Commercial (accounting) and Fiscal (tax) with Linear and Degressive methods, auto-generated journal entries.

Asset Created

→

Compute Board

→

Depreciation Lines

→

Confirm Wizard

→

Journal Entry Posted

Commercial Depreciation

Component	Description
Linear Method	Gross Value / Number of Depreciations
Degressive Method	Residual Value × Degressive Factor
Method Period	1-12 months per depreciation period
Method Number	Number of depreciation lines
Prorata	Pro-rata depreciation based on acquisition date
Depreciation Board	Auto-generate depreciation table per period
Journal Entry	Auto-create account.move per depreciation line
State	Draft → Running → Close

Fiscal Depreciation (Tax)

Component	Description
Fiscal Linear	Fiscal depreciation based on method_new (vit_assets_fiscal_linear)
Fiscal Degressive	Degressive fiscal depreciation (vit_asset_fiscal)
amount_linear	Fiscal depreciation value per period
amount_degresive	Degressive fiscal depreciation value per period
depreciation_difference	Fiscal vs commercial difference per line
tax_rate	Tax rates for fiscal calculation
remaining_value_linear	Fiscal residual value
depreciated_value_linear	Accumulated fiscal depreciation

Depreciation Line Fields

amount — Current Depreciation (Commercial)
remaining_value — Next Period Depreciation
depreciated_value — Cumulative Depreciation
depreciation_date — Depreciation date per period
move_id — Link ke account.move (journal entry)
move_check — Boolean: journal entry exists
move_posted_check — Boolean: journal entry posted

Depreciation Confirmation Wizard

Bulk Confirm — Confirm multiple depreciation lines at once
Auto Journal — Wizard creates account.move per line
Account Mapping — DR: Depreciation Expense, CR: Accumulated Depreciation
Period Close — Automatic monthly/quarterly depreciation posting
Fiscal Year Support — last_day_period, fiscalyear_last_month config

Depreciation Journal Flow

Per Period

Depreciation Expense

Depreciation journal per period:

                DR Depreciation Expense Account    Rp XXX,XXX

                CR Accumulated Depreciation Account    Rp XXX,XXX

📋

Asset Transactions

Asset Lifecycle Transactions

7 asset transaction types: Disposal, Maintenance, Transfer, Reclassification, Revaluation, Physical Check — all with auto journal entries.

♻

Asset Disposal

Write-Off Sale Auto Invoice

Disposal Type — Write Off or Sale
Disposal Lines — Multiple assets per disposal document
Sale Flow — Customer + sale amount + auto invoice (account.move)
Write-Off Flow — Journal entry: DR Loss Disposal, CR Asset Account
Tax on Disposal — PPN on sale disposal (vit_asset_tax)
Sequence — Auto-number VIT/DISP/####
State — Draft → Open → Done

🛠

Asset Maintenance

Corrective Preventive Parts Tracking

Maintenance Type — Corrective (breakdown) or Preventive (scheduled)
Multiple Assets — One maintenance for many assets
Parts Tracking — maintenance_line with subtotal per part
Total Cost — Auto-compute total from line items
Supplier — Maintenance supplier (res.partner)
Responsible & Requested By — Dual user assignment
Sequence — Auto-number VIT/MNT/####
State — Draft → Open → Done

🔗

Asset Transfer

Inter-Company Location Move

Source → Destination Location — Move location between vit.location
Inter-Company — Transfer between res.company (is_interco auto-detect)
Transfer Lines — Multiple assets per transfer document
Company Source & Destination — company_src_id, company_dest_id
Received Confirmation — vit_asset_received: action_received to confirm receipt
General Affairs — ga_id assignment
State — Draft → Open → Done

🔄

Asset Reclassification

Category Change

Category Change — Move asset to a new category (account.asset.category)
Auto-Update Depreciation — Method, factor, period, number, end date updated from new category
Asset Modify — Auto-create asset.modify record for audit trail
Multiple Assets — Reclassify many assets at once
Sequence — Auto-number VIT/RCL/####
State — Draft → Open → Done

📈

Asset Revaluation

Book Value Change Auto Journal

Book Value → New Book Value — Change asset book value
Revaluation Account — Dedicated account for revaluation journals
Auto Journal Entry — move_id: DR/CR asset account vs revaluation account
Validation — Prevent new_book_value = residual value
Sequence — Auto-number VIT/RVL/####
State — Draft → Open → Done

🔍

Physical Check (Asset Stocktake)

Stocktake Write-Off

Auto-Populate Assets — compute_asset() fills all assets per location
Physical Lines — Per asset: condition, last_location, real_location, qty, real_qty
Condition Check — Compare condition & location system vs physical
Write-Off Journal — Auto-create journal for assets not found
Location Filter — Filter assets per vit.location
Sequence — Auto-number VIT/PHY/####
State — Draft → Open → Done

Workflow Engine

Dynamic Stage Workflow

vit.asset_stage — Configurable stage framework for all asset transactions with Python hooks, RBAC groups, and server actions.

Pipeline Workflow

Stage Enter

→

Python Hook

→

Server Action

→

RBAC Check

→

State Sync

Transaction Types & Stages

Transaction	Stages
Asset	Draft → Running → Close
Disposal	Draft → Open → Done
Maintenance	Draft → Open → Done
Reclass	Draft → Open → Done
Revaluation	Draft → Open → Done
Physical	Draft → Open → Done
Transfer	Draft → Open → Done

Stage Features

transaction_type — Asset, Disposal, Maintenance, Reclass, Reval, Physical, Transfer
Allow Confirm / Cancel / Reset / Correction / Printout — Boolean flags per stage
execute_enter — Python method runs on entering the stage
confirmation — Confirmation message per stage
group_ids — RBAC: res.groups allowed to confirm at this stage
fold — Kanban fold stage
draft / open / done — Boolean markers for stage type

Ecosystem

Cross-Module Integration

EAM fully integrated with Purchase, Inventory, Accounting, HR, and Analytic.

📦

EAM ↔ Purchase

purchase.order link on asset master (purchase_order_id)
Auto-create asset from PO → Material Receipt (vit_asset_mr)
Asset category on stock.move (asset_cat_id) for auto-creation

📦

EAM ↔ Inventory

stock.picking link on asset master (shipping_id)
Button validate → auto-create asset (vit_asset_mr)
Stock journal entries (vit_asset_entries)

💰

EAM ↔ Accounting

Auto journal: depreciation, disposal, revaluation, write-off
Account mapping per category: asset, depreciation, expense
Supplier invoice → auto-create asset (invoice_line.asset_create)
Tax on disposal sale (vit_asset_tax)

👥

EAM ↔ HR

Responsible person (res.users) per asset
Auto-detect department from responsible user
Auto code with department unit_code
Maintenance requested_by & responsible_id

📊

EAM ↔ Analytic

account.analytic.account on asset master
Disposal with analytic location & business (vit_asset_analytic)
Cost center tracking per asset

🔔

EAM ↔ Notifications

Live chat notification when an asset is created from an invoice (vit_asset_inherit)
mail.thread tracking for condition, existence, state changes
mail.activity.mixin for maintenance scheduling

Asset Accounting

Asset Accounting Journals

Automatic journal flow from acquisition, depreciation, disposal, revaluation, to write-off — fully integrated with base_accounting_kit.

Asset Lifecycle Journal Flow

Step 1

Acquisition

Assets purchased via PO / Invoice:

                DR Asset Account    Rp XXX,XXX

                CR Account Payable / Cash    Rp XXX,XXX

📄

Step 2

Depreciation (Periodic)

Depreciation per period (monthly/yearly):

                DR Depreciation Expense Account    Rp XXX,XXX

                CR Accumulated Depreciation    Rp XXX,XXX

📈

Step 3a

Disposal: Sale

Assets sold to customers:

                DR Cash/AR    Rp XXX,XXX

                CR Asset Account    Rp XXX,XXX

                CR Profit Disposal Account    Rp XXX,XXX

♻

Step 3b

Disposal: Write-Off

Written-off assets:

                DR Loss Disposal Account (Write-Off)    Rp XXX,XXX

                CR Asset Account    Rp XXX,XXX

🗑

Step 4

Revaluation

Asset book value revaluation:

                DR/CR Asset Account    Rp XXX,XXX

                CR/DR Revaluation Account    Rp XXX,XXX

📈

Key Accounts in EAM

Account	Tipe	Function
Asset Account	Asset	Asset acquisition value (Gross Value)
Accumulated Depreciation	Contra Asset	Accumulated depreciation
Depreciation Expense	Expense	Depreciation expense per period
Loss Disposal (Sale)	Expense	Loss on asset sale
Profit Disposal (Sale)	Income	Gain on asset sale
Loss Disposal (Write-Off)	Expense	Write-off loss
Revaluation Account	Equity/Asset	Revaluation difference

Asset Accounting Features

Auto Journal — Depreciation, disposal, reval, write-off auto-create account.move
Dual-Track — Commercial & Fiscal depreciation side-by-side
Category-Driven Accounts — Account mapping per asset category
Multi-Company — Inter-company transfer with journal entries
Tax on Disposal — Automatic VAT on asset disposal sale (vit_asset_tax)
Period Close — Bulk confirm depreciation lines per period
base_accounting_kit — Core asset engine: linear/degressive, board, lines

Comparison

Why XERPIUM EAM?

Aspect	Competitor ERP	XERPIUM EAM
License	Per-user/per-app fee	SaaS / On Premise
Asset Master	Basic fields only	✓ Parent-child, manufacturer, brand, serial, warranty
Depreciation	Linear only	✓ Linear + Degressive, Commercial + Fiscal
Fiscal Depreciation	✗ Not available	✓ Dual-track fiscal vs commercial
Maintenance	Enterprise only	✓ Corrective + Preventive + Parts
Disposal	Basic write-off	✓ Sale + Write-Off + Tax + Auto Invoice
Transfer	✗ Not available	✓ Inter-company + location movement
Reclassification	✗ Not available	✓ Category change + auto-depreciation update
Revaluation	Enterprise only	✓ Book value change + auto journal
Physical Check	✗ Not available	✓ Stocktake + condition + write-off journal
Dynamic Stage	✗ Not available	✓ Configurable per transaction type
Auto-Create from PO	✗ Not available	✓ Material Receipt → auto asset
Auto-Create from Invoice	Manual only	✓ Supplier invoice → auto asset
Hierarchical Category	Flat only	✓ Parent-child + complete code
Multi-Company	Enterprise only	✓ Inter-company transfer
AI Assistant	✗ Not available	✓ 100+ tools, multilingual
Dashboard	Limited	✓ 19 chart types, AI-powered

Portfolio

XERPIUM Industry Portfolio

Industry	Module	Dashboard	Report
Inventory & WMS	275+	✓	✓
Manufacturing	230+	✓	✓
Purchase	105	✓	✓
HR & Payroll	29	✓	✓
Aerospace	10	✓	✓
Accounting	9	✓	✓
University	9	✓	✓
Distribution	8	✓	✓
Koperasi	8	✓	✓
Retail & POS	7+	✓	✓
Gold Mining & Refinery	7	✓	✓
Aviation	6	✓	✓
Coal Mining	6	✓	✓
Hospital & Pharmacy	6	✓	✓
Hajj & Umrah Travel	6	✓	✓
Logistics	5	✓	✓
Hotel & Property	5	✓	✓
Beauty Clinic	5	✓	✓
Rental	4	✓	✓
Livestock	4	✓	✓
Fishery	4	✓	✓
Software House	4	✓	✓
Event Organizer	4	✓	✓
Satellite City	2	✓	✓
Education Foundation	2	✓	✓
Food & Beverage	1	✓	✓
Civil Construction	1	✓	✓
Garment	1	✓	✓
Agriculture	1	✓	✓
Theme Park	1	✓	✓
Data Center / IT	1	✓	✓
Palm Oil	1	✓	✓
Feedmill	1	✓	✓
Building Management	1	✓	✓
Auditor	1	✓	✓

XERPIUMEAM