XERPIUM BUILDING MANAGEMENT

Summary

Property Management Ecosystem

XERPIUM BUILDING MANAGEMENT is a complete property & building management solution — from property/tower/unit master data, resident records, IPL & utility billing, maintenance requests, facility booking, visitor management, security patrol, parking, to cleaning management.

🏢

PROP

Property & Unit

👥

RES

Resident Mgmt

💰

IPL

Billing & IPL

🔧

MNT

Maintenance

Master

Property, Unit & Tenant Management

🏢

Property & Tower

Property — Name, code, address, manager, property type (apartment, office, mixed, mall, school, hospital, hotel, industrial, government)
Tower — Per tower within a property with unit allocation
Floor — Floor management per tower, number & code
Unit Type — Tipe unit: studio, 1BR, 2BR, 3BR, penthouse
Config — IPL product configuration, sinking fund, utility

📍

Unit Management

Unit — Name, code, property, tower, floor, unit type
Owner — Owner per unit, multi-owner history tracking
Status — Available, Occupied, Reserved, Maintenance, Inactive
Usage — Residential / Commercial usage type
Size — Unit area (sqm), bedrooms, bathrooms
Ownership History — Recorded automatically when the owner changes

👥

Resident Management

Resident — ID card/Passport identity, phone, email, related units
Tipe — Owner, Tenant, Family, Staff
Status — Active, Moved Out, Blacklisted
Move In/Out — Move in/out tracking with date & history
Family Member — Family member data in 1 unit
Vehicle — Vehicle registration per resident

📝

Rental Contract

Commercial Unit — Commercial unit lease contract
Period — Start & end date, auto overlap validation
Annual Rent — Annual lease, down payment, balance tracking
Invoice — DP invoice & annual rent invoice via accounting
Status — Draft, Active, Expired, Cancelled
Sync Unit Status — Automatically set unit occupied/available

📷

Screenshot: Property & Unit Master

Property, Tower, Floor, Unit, Unit Type, Owner, Resident, Rental Contract

Core

Billing IPL, Maintenance & Facility

💰 Billing & IPL

IPL Billing — Monthly IPL billing per unit/resident
Charge Types — Service Charge, Sinking Fund, Water, Electricity, Gas, Internet, Parking
Meter Reading — Utility meter reading, consumption calculation
Auto Invoice — Generate invoices automatically to accounting
Due Date — Due date, outstanding tracking
Generate Monthly — Wizard to generate monthly bulk billing

🔧 Maintenance Request

Request — Residents create maintenance requests
Priority — Low, Normal, High, Urgent with automatic SLA
SLA — Response & completion deadline based on priority (urgent: 1h/8h)
Technician — Assign to HR technician, schedule & dispatch
Checklist — Checklist lines per request
Photo — Before/after photo documentation
Invoice — Create invoice & PO from maintenance

📌 Work Order

WO Types — Electrical, Plumbing, Civil, HVAC, Cleaning, Landscaping, IT
Assignment — Assign to employee or contractor vendor
Time Tracking — Working hours recording per technician
Materials — Material usage per WO with product inventory
Checklist — Task checklist per WO with completion status
Photo — Before/after work documentation

🏠 Facility Booking

Facility — List of facilities per property (gym, pool, function room)
Capacity — Maximum capacity per facility
Hourly Rate — Hourly rental rate + deposit
Booking — Booking calendar for residents
Integration — Automatic invoice to billing

📷

Screenshot: Billing & Maintenance

IPL Billing, Meter Reading, Maintenance Request, SLA, Work Order, Facility Booking

Security

Security, Patrol & Cleaning Management

🛡 Security Incident

Types — Theft, Vandalism, Fire, Flood, Noise, Trespassing, Accident
Reporting — Report by user, location (property/tower/unit)
Workflow — Draft → Investigated → Resolved → Cancelled
Action Taken — Record action taken

🚗 Security Patrol

Patrol Route — Patrol route with QR code checkpoints
Checkpoint — QR code per checkpoint, scanned during patrol
Schedule — Patrol schedule per shift (morning/afternoon/night)
Completion Rate — % checkpoint terscan per patrol
Log — Scan timestamp, photo & notes per checkpoint

💧 Cleaning Management

Area — Cleaning areas (corridor, lobby, toilet, parking, etc.)
Schedule — Cleaning schedule per shift & area
Qty Score — Cleanliness quality score 1-5 per area
Inspection — Quality inspection by supervisor
Completion Rate — % of area completed per schedule

🚗 Parking & Visitor

Parking Slot — Parking slots per property, type (car/motorcycle/bicycle)
Status — Available, Occupied, Reserved, Maintenance
Visitor — Pre-registration, check-in, check-out, QR code pass
Lost & Found — Item management, claim & dispose workflow
Vehicle — Vehicle registration per resident

📷

Screenshot: Security & Cleaning

Security Incident, QR Patrol Route, Cleaning Schedule, Inspection, Parking

📝 Complaint Management

Category — Set up complaint categories with SLA per category
Priority — Low/Normal/High/Urgent with different SLA hours
Assignment — Auto-assign to employee or escalation
SLA Deadline — Automatic deadline based on priority & category
Feedback — 1-5 rating feedback from residents
Overdue — Auto-detect overdue complaints

📈 Property Dashboard

Unit Status — Pie chart occupancy per property
Billing Summary — Outstanding billing per month
Maintenance — Open vs closed maintenance requests
Complaint — Complaint trend & SLA compliance
Security — Incident report per property

💳 Utility Management

Utility Type — Water, electricity, gas, internet per property
Meter Reading — Manual input or meter import
Previous vs Current — Consumption calculation
Tariff — Rate per utility unit, tiered pricing
Link to Billing — Consumption → automatic billing line

💼 Spare Parts & Procurement

Spare Part Request — Spare part request for maintenance
Product Link — Link ke product inventory
PO Integration — Create purchase order from spare part request
Stock — View spare part stock in real time

Ecosystem

Cross-Module Integration

💰

Building ↔ Accounting

IPL billing → automatic customer invoice
Maintenance invoice via account.move
Rental contract → DP & annual rent invoice

📦

Building ↔ Inventory

Work order materials from stock product
Spare part request → inventory availability
Maintenance & IPL fee product

👥

Building ↔ HR

Maintenance technician from hr.employee
Security guard assignment
Cleaning staff schedule

🚚

Building ↔ Purchase

PO from maintenance vendor
Spare part procurement
Material contractor purchasing

🔧

Building ↔ Maintenance

Work order from maintenance request
WO checklist & material tracking
Cost actual → invoice resident

📈

Building ↔ Report

Report structure building management
Property financial reports
Property dashboard per property

Comparison

Why XERPIUM BUILDING MANAGEMENT?

Aspect	Property Standard	XERPIUM BUILDING MGMT
Property Types	Basic	✓ 9 property types (apartment to government)
Unit Master	Basic	✓ Per tower/floor, ownership history
IPL Billing	✗ None	✓ Service charge, sinking fund, utility, auto invoice
Meter Reading	✗ None	✓ Utility meter, consumption, tariff, billing link
Maintenance SLA	✗ None	✓ SLA per priority, response & completion deadline
Work Order	Basic	✓ 8 types, time tracking, materials, checklist
Security Patrol	✗ None	✓ QR checkpoint, scan log, completion rate
Cleaning Mgmt	✗ None	✓ Area, schedule, quality score, inspection
Complaint SLA	✗ None	✓ SLA per category, escalation, feedback rating
Rental Contract	✗ None	✓ Commercial rental, DP invoice, overlap validation

Portfolio

XERPIUM Industry Portfolio

Industry	Module	Dashboard	Report
Inventory & WMS	275+	✓	✓
Manufacturing	230+	✓	✓
Purchase	105	✓	✓
HR & Payroll	29	✓	✓
Aerospace	10	✓	✓
Accounting	9	✓	✓
University	9	✓	✓
Distribution	8	✓	✓
Koperasi	8	✓	✓
Retail & POS	7+	✓	✓
Gold Mining	7	✓	✓
Aviation	6	✓	✓
Coal Mining	6	✓	✓
Hospital	6	✓	✓
Umrah Travel	6	✓	✓
Logistics	5	✓	✓
Hotel	5	✓	✓
Beauty Clinic	5	✓	✓
Rental	4	✓	✓
Livestock	4	✓	✓
Fishery	4	✓	✓
Software House	4	✓	✓
Event Organizer	4	✓	✓
Satellite City	2	✓	✓
Education	2	✓	✓
Food & Beverage	1	✓	✓
Civil Construction	1	✓	✓
Garment	1	✓	✓
Agriculture	1	✓	✓
Theme Park	1	✓	✓
Data Center / IT	1	✓	✓
Palm Oil	1	✓	✓
Feedmill	1	✓	✓
Building Management	1	✓	✓
Auditor	1	✓	✓

XERPIUMBUILDING MANAGEMENT